The host problem

A host opens the Airbnb calendar, sees open nights, and starts changing prices. The host may check Smart Pricing suggestions, a few comps, and the monthly payout. None of those checks live in one place.

A pricing spreadsheet gives the host a single review surface. It does not make the decision for you. It organizes the evidence before you choose hold, cut, raise, reshape, or wait.

What the tool helps you decide

The spreadsheet helps you decide which pricing move fits the next review window.

It should answer four questions.

What did the last full month produce?

Which upcoming nights carry real inventory risk?

What lead-time regime do those nights sit in?

Does the right action involve rate, minimum stay, or patience?

Inputs required

The spreadsheet needs monthly live KPI inputs and forward-looking calendar inputs.

For the monthly KPI block, enter Live Accommodation Revenue, Live Booked Nights, Available Nights, and Live Bookings. Exclude cleaning fees, taxes, platform fees, damage claims, and canceled revenue.

For the forward calendar block, enter each open night you want to review, day of week, current price, days until check-in, minimum stay, and notes about nearby bookings.

For the comparison block, enter two or three comparable rates only if you have direct evidence. Do not invent comparable data.

Outputs produced

The spreadsheet should calculate ANR, Occupancy Rate, RevPAR, ALOS, and a lead-time window label for each reviewed night.

It should also produce a suggested decision category, not a guaranteed price. The categories remain hold, cut, raise, reshape, or wait.

The output should make the next step visible. It should not pretend a spreadsheet can know your market without your review.

Example

A host enters last month’s numbers: $3,200 in live accommodation revenue, 22 live booked nights, 30 available nights, and 8 live bookings.

ANR equals $145.45. RevPAR equals $106.67. ALOS equals 2.75.

The host then enters an open Tuesday at 9 days out with a 2-night minimum. The sheet labels the night 0 to 14 days and asks whether minimum stay blocks absorption. The host does not immediately cut from $110 to $80. The host first tests a one-night exception at $115.

The spreadsheet organized the decision. The host still made the call.

What most hosts get wrong

Most hosts expect a spreadsheet to produce one correct rate. A useful pricing spreadsheet produces a better question.

The second mistake is mixing live KPIs with cancellation recovery. If a canceled booking reopened nights, track that event in the cancellation worksheet. Do not add canceled revenue to live accommodation revenue.

How to use it this week

Pull last month’s live KPI inputs and enter them into the sheet.

Then choose only the next 14 open nights for review. Do not load the entire calendar on the first pass.

For each open night, enter day of week, current price, lead time, and minimum stay.

Pick one action per night: hold, cut, raise, reshape, or wait. Write the reason in the notes column.

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Educational note

This page is educational. It is not tax, legal, investment, or guaranteed-income advice.